How We Keep Your Property Transactions Safe

At Vicki Philipoff Settlements your security and peace of mind are our top priorities.
That’s why we use an ISO 27001-certified provider for our Anti-Money Laundering
(AML) and Counter-Terrorism Financing (CTF) compliance.

We also use an ISO 27001 – certified provider for our Security Management
Systems. This is a systematic approach to reduce the risk of unauthorised access to
or loss of data occurring. It also means regular reviews of the various security
measures across all of our Operating Systems are undertaken, ensuring these are
maintained to the highest standards at all times.

What this means for you:

1. Strong protection of your personal and financial information

• Your sensitive documents (ID, bank details, transaction information) are handled securely.
• 27001 certification means internationally recognized information security standards are followed.

2. Confidence that your transactions comply with the law

• Using a certified provider demonstrates our serious commitment to meeting our AML/CTF compliance requirements.
• This helps prevent delays, fines, or regulatory issues in your property transactions.

3. Transparency and accountability

• All processes are documented and regularly audited.
• If any issue should arise, we have clear documented procedures to assist in resolving them quickly and securely.

4. Reduced risk of fraud or identity theft

• Your information is stored and processed in a way that minimizes exposure to fraud.
• Helps ensure your property purchase or sale remains safe and protected.

5. Peace of mind

• Working with a 27001-certified provider means your conveyancing process is secure, professional, and trustworthy.

In short:

By choosing Vicki Philipoff Settlements, you can be confident that your property transaction is handled securely, legally, and professionally — protecting both your money, your property assets and your personal information.

AML/CTF Compliance

As part of acting on your matter, we are required to carry out an Anti-Money Laundering and Counter Terrorism Financing (AML/CTF) compliance checks.

These checks are mandated under Australian Law to help prevent illegal activities such a money laundering, fraud and the financing of terrorism. Property transactions are considered higher risk due to the large sums of money involved, and as Conveyancers, we are required to verify the identity of our clients and understand
the source of funds being used.

Accordingly, we may ask you to provide identification documents (such as passport or driver’s license) and, where necessary, information regarding the source of your funds. Please note that this is a standard requirement applied to all clients by all Conveyancers across Australia.

If you are purchasing or selling property and you have a Company or a Trust or a Superannuation Fund involved in the transaction, we will require all Trust Deeds produced and we are required to obtain all relevant ASIC Searches to determine details of shareholdings of property ownership. This is done to determine whether any foreign ownership is involved in the Trust documents or shares in the Trust and Company in accordance with our legislated AML/CTF compliance obligations.

Any information you provide will be handled securely and used solely for the purpose of meeting our AML/CTF compliance obligations.

We appreciate your cooperation and assistance in enabling us to proceed with your matter efficiently.